Emma asked in Computers & InternetSoftware · 1 decade ago

How to convert an Office 2007 powerpoint file to be viewed on powerpoint 2003?

I have a new computer with Office 2007 on it... I have done a powerpoint presentation for work, have saved it on my USB, and I cannot read the file at work as work uses powerpoint viewer 2003 (i think). I cannot download the 2007 version as it is the NHs and they won't allow it!!

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  • 1 decade ago
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    I can only think that usually because at work they have it secured where you cannot download or view anything that might harm the system like a virus. My sister tells me all the time she can not view or receive and dowloads because she was at work at the time.

    Applies to: Microsoft Office PowerPoint 2007

    To open a Microsoft Office PowerPoint 2007 presentation in an earlier version of PowerPoint, you can use the earlier binary (binary: A file that contains encoded information that is interpreted according to the application that created it. In general, a binary file can be edited only by the application in which it was created.) file format (.ppt) or the new Extensible Markup Language (XML) (Extensible Markup Language (XML): A condensed form of Standard Generalized Markup Language (SGML) that enables developers to create customized tags that offer flexibility in organizing and presenting information.)-based file format (.pptx). For more information about the differences between the two file formats, see File formats that are supported in PowerPoint 2007.

    Save your Office PowerPoint 2007 presentation in PowerPoint 97-2003 format

    To ensure that you can open your Office PowerPoint 2007 presentation (.pptx) in an earlier version of PowerPoint, you can save a copy of it that is compatible with PowerPoint 97-2003.

    Important To prevent SmartArt graphics and objects (object: A table, chart, graphic, equation, or other form of information. Objects created in one application, for example spreadsheets, and linked or embedded in another application are OLE objects.) in your presentation from being converted to bitmap (bitmap: A picture made from a series of small dots, much like a piece of graph paper with certain squares filled in to form shapes and lines. When stored as files, bitmaps usually have the extension .bmp.) pictures, save a copy of your Office PowerPoint 2007 presentation, and then save the copy as a PowerPoint 97-2003 file. PowerPoint 97-2003 does not recognize the new SmartArt graphics and visual objects that are available in Office PowerPoint 2007, and will convert them to bitmaps to maintain their appearance. You cannot change certain aspects of bitmaps, such as line width, fill color, and other Office PowerPoint 2007 specific properties.

    In Office PowerPoint 2007, open the presentation that you want to save as a PowerPoint 97-2003 file.

    Click the Microsoft Office Button button, point to the arrow next to Save As, and then click PowerPoint 97-2003 Presentation.

    The Save As dialog box appears.

    In the File name box, enter a name for your presentation, or do nothing to accept the suggested file name.

    In the Save in list, select the location that you want to save your presentation to, or do nothing to accept the suggested location.

    Click Save.

    The file is saved as a PowerPoint 97-2003 Presentation (.ppt) file that you can open in PowerPoint 97 through 2003.

    Download and install updates and converters for earlier versions of PowerPoint

    To open, edit, and save your Office PowerPoint 2007 presentation in an earlier version of PowerPoint without first saving it in the earlier version's file format, you can download the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats.

    Important The 2007 Microsoft Office system supports converters for Office 2000, Office XP, and Office 2003 programs, and the converters support Microsoft Windows 2000 and later.

    On the computer that has a version of PowerPoint earlier than Office PowerPoint 2007 installed, do one of the following:

    Download and install the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats from the Microsoft Office Downloads and Updates Web site.

    After you install the updates and converters, all Office PowerPoint 2007 presentations that you open are automatically converted so that you can edit and save them. Features and formatting that are specific to Office PowerPoint 2007 may not appear in an earlier version of PowerPoint, but are available if you save and then re-open the presentation in Office PowerPoint 2007. For more information about features and formatting that may not appear, see Features that change or are lost when you open a PowerPoint 2007 presentation in an earlier version of PowerPoint.

    Open your Office PowerPoint 2007 presentation. If you have not yet downloaded and installed the Compatibility Pack, you will be presented with instructions about how to do so.

    Important PowerPoint 97-2003 does not recognize the new SmartArt graphics and visual objects (object: A table, chart, graphic, equation, or other form of information. Objects created in one application, for example spreadsheets, and linked or embedded in another application are OLE objects.) that are available in Office PowerPoint 2007, and will convert them to bitmaps (bitmap: A picture made from a series of small dots, much like a piece of graph paper with certain squares filled in to form shapes and lines. When stored as files, bitmaps usually have the extension .bmp.) to maintain their appearance. You cannot change certain aspects of bitmaps, such as line width, fill color, and other Office PowerPoint 2007 specific properties.

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  • 1 decade ago

    Within the Office 07 - Do a file (or the little office symbol) Save as - PowerPoint 97-2003

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  • 1 decade ago

    *Check a PowerPoint 2007 presentation for compatibility with earlier versions of PowerPoint

    To ensure that your PowerPoint 2007 presentation does not have compatibility issues that cause reduced functionality or fidelity in earlier versions of PowerPoint, you can run the Compatibility Checker. The Compatibility Checker finds any potential compatibility issues in your presentation and helps you create a report so that you can resolve them.

    Important When you work on your presentation in compatibility mode in PowerPoint 2007, where the presentation is in PowerPoint 97-2003 file format (.ppt) instead of the new PowerPoint 2007 XML-based file format (.pptx), the Compatibility Checker runs automatically when you save your presentation.

    There are two different types of Compatibility Checker messages:

    * The most common type of message informs you that you will lose edit functionality when you open your PowerPoint 2007 presentation in an earlier version of PowerPoint. For example, if you save a PowerPoint 2007 presentation that contains a SmartArt graphic to PowerPoint 97-2003 format, and then open that file in a version of PowerPoint earlier than PowerPoint 2007, the SmartArt graphic changes to a picture. However, if you open the file again in PowerPoint 2007 without editing or resizing the SmartArt graphic picture, you can continue to edit your SmartArt graphic. “In earlier versions of PowerPoint” appears in the message text.

    * The second type of message informs you that you will permanently lose functionality. For example, if you modify the placeholder text on a custom layout, that placeholder text is permanently lost.

    For more information about the Compatibility Checker messages, click HelpButton image in the Compatibility Checker dialog box.

    Run the Compatibility Checker

    1. Open the presentation that you want to check for compatibility.

    2. Click the Microsoft Office Button Button image, point to Prepare, and then click Run Compatibility Checker.

    Note To check your presentation for compatibility every time that you save it, in the Microsoft Office PowerPoint Compatibility Checker dialog box, select the Check compatibility when saving in PowerPoint 97-2003 formats check box.

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  • Anonymous
    1 decade ago

    1. Go to File -> Save As

    2. In the dialog, select office or Powerpoint 2003 as the file type. If that option isn't available, you may need to install the conversion tool.

    3. Save it to the USB drive and take it to work.

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  • 1 decade ago

    Go to 'Save As' and look where it says 'Save as type'. There will be a list of file types for the presentation to be saved as. Use the file type pps.

    I had to do the same thing for a presentation I just finished. It will save it so that it can be viewed on older versions of Microsoft Office.

    Source(s): Personal Experience
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