(The following content should be typed on the top-right hand corner of your company letter-head)
[your company name]
[your company address]
[your company telephone no.]
[your company fax. No.]
[your company e-mail address]
[Date of issuing the letter]
(All the following content could then be typed from the left side of the letter)
To The Manager/Officer-in-charge,
[your office file ref., if any]
[the following heading should be typed in the centre of the letter and underlined]
Extension of provision of Audited AccountsReports]
With regard to your request for the Audited Accounts Reports, we regret to inform you that we cannot provide the documents to you by 24th Oct., 2006 as requested, due to the complexity of the documents. We are trying our best to complete them as early as possible.
As such, we would like to request for an extension of the said documents for one more week.
For your kind consideration and attention please.
If you have any enquires, please do not hesitate to contact the undersigned at [your telephone no. etc.].
for [your company name]
Hope can help you