How to write job description?

I want to know the methodology in writing a job description

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  • 1 decade ago
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    Following is a quick look at the categories that make up a well-written job description:

    Title of the position

    Department

    Reports to (to whom the person directly reports)

    Overall responsibility

    Key areas of responsibility

    Consults with (those who the person works with on a regular basis)

    Term of employment

    Qualifications (necessary skills and experience required)

    Educational requirements and experience requirements are the areas where inadvertent discrimination may occur. Educational requirements must be a real necessity for the job. If someone could accomplish the work with equivalent job experience but who lacks a specific credential, the job description should be modified. And to avoid age discrimination, experience should not include an upper limit.

    Sample job description:

    Title of the position

    Senior Mailroom Clerk

    Department

    Operations

    Reports to

    Building Services Supervisor

    Overall responsibility

    Supervise mailroom staff and interface with all levels of management regarding mail and supply deliveries

    Key areas of responsibility

    Maintain established shipping/receiving procedures

    Sort and distribute mail on a timely basis

    Maintain all photocopiers, fax machines, and postage meters

    Order, store, and distribute supplies

    Facilitate all off-site storage, inventory, and record management requests

    Document current policies and procedures in the COS Department as well as implement new procedures for improvement

    Oversee the use of a company van when needed

    Ensure that water and paper is available for customers on a continuous basis

    Consults with

    Building Services Supervisor

    Mailroom staff

    All levels of management

    Term of employment

    12 months

    Qualifications

    Strong sense of customer service

    Good organizational skills

    Ability to lift a minimum of 25 pounds

    Supervisory experience in a corporate mailroom environment

    Good driving record

    Tips:

    Don’t rely solely on a job’s history as you’re putting together a job description for today. Focus instead on what the job needs to be in light of the organization’s current needs and long-term objectives.

    A task is what the person in the job will actually do. Qualifications are the skills, attributes, or credentials a person needs to perform each task. Clarify the actual tasks and responsibilities before you start thinking about what special attributes will be needed by the person who will be fulfilling those responsibilities.

    A well-written job description consists of more than a laundry list of the tasks and responsibilities that the job entails. It reflects a sense of priorities.

    Credentials (such as degrees and licenses) are absolute necessities in some jobs. The thing you want to make sure of, however, is that whatever credentials you establish have a direct bearing on the candidate’s ability to become a top performer.

    The job you describe must be truly doable. When you’re lumping several tasks into the same job description, make sure that you’re not creating a job that very few people could fill.

    Use specific language. For example:

    Too General

    Specific

    Computer literate

    Proficient with Microsoft Word, Excel, QuickBooks

    Good communication skills

    Ability to communicate technical information to nontechnical audiences

    Handles administrative chores

    Receives, sorts, and files monthly personnel action reports

    Warning! A job description is generally regarded as a legal document. Any references to race, color, religion, age, sex, national origin or nationality, or physical or mental disability is illegal.

    Source(s): How to write job description
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  • 4 years ago

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  • 1 decade ago

    1) start with a brief summary of the purpose of the job and what it contributes to the organization

    2) List the specific duites and responsibilities.

    3) Education, Skills and Experience required

    4) Any physical and mental requirements.

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  • 1 decade ago

    Very broad 'template' below:

    To whom does the position report

    What are the overall goals of the position

    What are the specific tasks of the position (list) to accomplish the overall goal

    What is the time frame for completion of the goals and tasks

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